How to Achieve Insane Productivity.
by Redstone Promotional Communications
“The higher your energy level, the more efficient your body. The more efficient your body, the better you feel and the more you will use your talent to produce outstanding results.” – Tony Robbins
Sources of Productive Strength or Weakness:
4. Spirit Connection
Emotions: I’m sure you are all well aware that if you feel depressed, you are not going to accomplish much that day. Some people have the amazing ability to “leave it at home.” Whatever is bothering them, they are still able to focus on getting their work done. The key word here is “focus.” We all have problems we are dealing with in our personal lives, but you know what, they will still be there when you get done with your work and then that is the time to focus your mind on those parts of your life.
Health: Physical health can make or break your productivity mostly because your physical health affects your mental well-being as well. The two go hand in hand. So to function at your maximum ability level, you have to have a healthy mind and body.
Mindfulness: Is the practice of staying in the present moment. In terms of productivity, it means focusing on one task at a time. Finish the task in front of you before moving on to the next task on your list. Prioritize in the morning which tasks have to be done that day and which can wait. So much for multi-tasking. People are actually starting to realize that when you multi-task, you end up getting less done and what you do get done you don’t do very well because you are always thinking 2-3 steps ahead of yourself.
Spirit Connection: This means being in tune with your inner self. What your strengths and weaknesses are, finding peace and being at peace with who you are and what you have to do will clear your mind and be the greatest tool you have to accomplish productivity. A clear mind, a mind that is at peace, can accomplish incredible tasks because it is free to look at a situation and instantly figure out the best solution. You can be so much more efficient with your problem solving and task management if your mind is clear. Try it, you will be amazed.
Tools for Insane Productivity:
4. Down Time
Schedule and Prioritize: There are only a few things in a day that absolutely MUST be done that day, the rest can wait. We tend to defeat our productivity levels right off the bat by letting the feeling of being overwhelmed prevent us from moving forward and getting anything done. What task management is all about is prioritizing. If something you have to do gets pushed back a whole month, so be it, it must not be that important anyway. So for the moment, let it go so you can focus on what absolutely has to be done today.
Set up your work week. On Monday, make a physical note, either write it down or put it in your smartphone, of what you plan to accomplish each day of the week. With all of today’s handy gadgets, take advantage of your electronic and digital tools to really make your life more efficient. Make a “to-do-today” list for yourself. Once you write down your task schedule, you can forget about it, and your mind is freed up to focus on accomplishing those tasks instead of trying to remember everything you have to do. Trying to remember things takes up a tremendous amount of brain power and effort.
Being Sidetracked: Being the manager of a busy graphics department, I was bombarded with interruptions all day long. It was extremely difficult not to get sidetracked and to stay focused on what I needed to get done rather than fixing everybody else’s problems. If you have a job like this, where distractions and interruptions are constantly a factor, keeping a cool head is the only way to accomplish anything. If you get frustrated by the constant interruptions, get easily sidetracked from your daily goals, and part of your job is handling such interruptions, then you must find a way to tell yourself, “Okay, what’s more important? What I have to get done, or dealing with these other issues? Again, even in this situation, prioritization will be the only thing that keeps you sane. If you get overwhelmed with everybody coming to you with their demands, you will get that sinking feeling again of not being able to accomplish what you set out to. And if your plans get foiled, you have to ease up on your goals for that day. You have to tell yourself you may not get everything on your task list done today. And that’s okay. It will be there tomorrow. Just prioritize every interruption or demand as it comes to you, and focus on what needs to be dealt with that moment, and then move on.
Being Efficient: You’ve heard the saying, “Work smart not harder?” Well it’s true for efficiency as well. If you work efficiently, you will automatically be working smarter not harder. The key to being efficient is what we already mentioned above about scheduling and prioritizing as well as finding a rhythm, your grove, to instill a set of steps that work for you. People hate to do the same thing over and over again, but the fact remains, this is the most efficient way to do things. The very principle behind the assembly line invented by Henry Ford was to make the worker more efficient, by only giving him/her a few tasks to do, that had to be done in a certain order, in certain steps, with certain procedures. You find a pace and method of completing your work tasks that allows you to do them the quickest and best way possible; then you keep doing it that way. This may involve some trial and error, until you find a routine that is the ultimate way to accomplish what you need done. But once you experiment and find that niche, you will eventually be able to do it blindfolded; which makes you the most efficient person at doing your job. If you start to get really bored and find yourself zoning out because your job is a little too routine, find other things in your life to mix it up a bit, but don’t mess with your routine that works. Because, this stead-fast and efficient routine will allow you to have the time to focus on and do other things in your life that are more important to you. If you complete all your morning tasks, treat yourself to going out of work for lunch, or a walk, or to sit and relax in a park.
Down Time: Is an important part of effective up time. You must have time to recharge your batteries, this is a crucial part of being more creative, more efficient, more productive. Once you start to work more efficiently and productively, you will find work life so much more pleasurable and you will automatically start to implement the same attitudes and work ethic into your personal life as well. Eventually the goal is to set up a lifestyle you don’t feel you have to take a vacation from, just to enjoy 2 weeks of your life a year. You will have more free time, more relaxation time, more contemplative time throughout the year. Then…reward yourself for a job well done. Use that free time from your insane productivity to do the things you love on a daily basis: Sit and have coffee with a friend, or lunch, read a book, take yoga, listen to music. Whatever floats your boat.